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Operations Coordinator

Job Overview:
The Operations Coordinator serves as the primary point of contact for customers seeking travel related assistance.  This role is responsible for the accurate coordination of case management for all assistance requests by conducting research, providing assistance, and documenting case notes in accordance with Quality and Customer Service standards.  
 
Responsibilities and Duties:
  • Respond to travel related inquiries in support of Assist America’s services. May include service requests related but not limited to: benefit inquiries, lost luggage, lost documents, repatriation of mortal remains, medical claims processing, etc.; 
  • Receives non-emergency and emergency requests for Assist America services; obtains relevant information and inputs data; evaluates and prioritizes calls for services; acts as the first point of contact for clients over the phone; escalates as necessary.
  • Document all case management-related information using Case Management Software (CMS)
  • Performs data entry, maintains files and reference manuals; and performs other clerical duties;
  • Provide liaison service to Assist America members, clients, and providers;
  • Collaborate effectively with team members within and outside the Operations department to ensure seamless experience for the company’s clients.
  • Actively participate in department and interdepartmental meetings and share knowledge and insights to help strengthen the department and organization.
  • Research information within in-house database of providers and other useful information to aid both clients and staff.
  • Create a team environment by assisting colleagues as needed and participating in various assignments and events geared toward inter and intra-department causes.
  • Monitors for all maintenance of Operations Center equipment.
  • All other duties as assigned.
Qualifications:
  • Excellent customer service skills.
  • Excellent communication skills required. Candidates must have the ability to speak, listen, and write in a professional manner.
  • Command of time management and organizational skills.
  • Travel-minded with an understanding of and appreciation for different cultures.
  • Foreign language skills preferred 
  • Familiarity with Microsoft Office or similar suites of products.
  • The ability to remain calm during stressful situations and handle multiple tasks at one time.
  • The ability to work shift work, holidays, and work mandated overtime when required.
  • Candidates must submit to and satisfactorily pass a physical examination which includes drug and alcohol screening.
  • Candidates must agree to and satisfactorily pass comprehensive background checks. The background checks will include: education verification, past work history reference checks, and a criminal records check.
  • Confidentiality statement. All candidates must sign a confidentiality statement relating to the disclosure / safekeeping of sensitive information deemed confidential by the Assist America.
  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by this job include color vision.
Education Requirements:
  • High school diploma required; College education preferred.
  • 4-6 years of experience in the Customer Service and/or Assistance industry or an equivalent combination of education and experience; skills, knowledge, and abilities essential to the successful performance of the duties assigned to this position.

Operations Case Manager

Job Overview:
The Operations Case Manager serves as the primary point of contact for customers seeking travel-related emergency assistance. This role is responsible for the accurate coordination of case management for all assistance requests by conducting research, providing assistance, and documenting case notes in accordance with Quality and Customer Service standards. Calls and documentation can include collection of medical information and HIPAA-compliant sensitive materials.
 
Responsibilities and Duties:
  • Respond to non-emergent and emergent travel related inquiries in support of Assist America’s services. May include service requests including but not limited to:  medical referrals, prescription assistance, repatriation of mortal remains, medical repatriation, medical evacuation;
  • Receives non-emergency and emergency requests for Assist America services; obtains relevant information and inputs data; evaluates and prioritizes calls for services; acts as the first point of contact for clients over the phone; escalates as necessary.
  • Document all case management-related information using Case Management Software (CMS)
  • Performs data entry, maintains files and reference manuals; and performs other clerical duties;
  • Provide liaison service to Assist America members, clients, and providers;
  • Collaborate effectively with team members within and outside the Operations department to ensure seamless experience for the company’s clients.
  • Actively participate in department and interdepartmental meetings and share knowledge and insights to help strengthen the department and organization.
  • Research information within in-house database of providers and other useful information to aid both clients and staff.
  • Create a team environment by assisting colleagues as needed and participating in various assignments and events geared toward inter and intra-department causes.
  • Monitors for all maintenance of Operations Center equipment.
  • All other duties as assigned.
Qualifications:
  • 2+ years of experience in customer service, preferably within the Assistance industry.
  • Experience or education in one or more of the following: RN, Paramedic, EMT, Certification in medical experience, medical case management, LPN, medical records, medical terminology, medical coding, or medical writing.
  • Excellent customer service skills.
  • Excellent communication skills required. Candidates must have the ability to speak, listen, and write in a professional manner.
  • Command of time management and organizational skills.
  • Travel-minded with an understanding of and appreciation for different cultures.
  • Foreign language skills preferred 
  • Familiarity with Microsoft Office or similar suites of products.
  • The ability to remain calm during stressful situations and handle multiple tasks at one time.
  • The ability to work shift work, holidays, and work mandated overtime when required.
  • Candidates must submit to and satisfactorily pass a physical examination which includes drug and alcohol screening.
  • Candidates must agree to and satisfactorily pass comprehensive background checks. The background checks will include: education verification, past work history reference checks, and a criminal records check.
  • Confidentiality statement. All candidates must sign a confidentiality statement relating to the disclosure / safekeeping of sensitive information deemed confidential by the Assist America.
  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by this job include color vision.
Education Requirements:
  • Associate degree required; Bachelors degree preferred.
  • 2+ years of experience in the Customer Service and/or Assistance industry or an equivalent combination of education and experience; skills, knowledge, and abilities essential to the successful performance of the duties assigned to this position.

Intake Specialist
 
Job Overview:
Reporting to the Operations Manager, the Intake Specialist serves as the primary point of contact for customers seeking travel related assistance.  The role is responsible for the accurate coordination of case management for all assistance requests by conducting research, providing assistance, and documenting case notes in accordance with Quality and Customer Service standards.

Responsibilities and Duties:
  • Receives non-emergency and emergency requests for Assist America services; obtains relevant information and inputs data; evaluates and prioritizes calls for services; acts as the first point of contact for clients over the phone.
  • Document all case management-related information using Case Management Software (CMS).
  • Performs data entry, maintains files and reference manuals; and performs other clerical duties.
  • Collaborate effectively with team members within and outside the Operations department to ensure seamless experience for the company’s clients.
  • Actively participate in department and interdepartmental meetings and share knowledge and insights to help strengthen the department and organization.
  • Research information within in-house database of providers and other useful information to aid both clients and staff.
  • Create a team environment by assisting colleagues as needed and participating in various assignments and events geared toward inter and intra-department causes.
  • Monitors for all maintenance of Operations Center equipment.
  • All other duties as assigned.

Qualifications:
  • Excellent customer service skills.
  • Excellent communication skills required. Candidates must have the ability to speak, listen, and write in a professional manner.
  • Command of time management and organizational skills.
  • Travel-minded with an understanding of and appreciation for different cultures.
  • Familiarity with Microsoft Office or similar suites of products.
  • The ability to remain calm during stressful situations and handle multiple tasks at one time.
  • The ability to work shift work, holidays, and work mandated overtime when required.
  • Candidates must submit to and satisfactorily pass a physical examination which includes drug and alcohol screening.
  • Candidates must agree to and satisfactorily pass comprehensive background checks. The background checks include: education verification, past work history reference checks, and a criminal records check.
  • Confidentiality statement. All candidates must sign a confidentiality statement relating to the disclosure / safekeeping of sensitive information deemed confidential by the Assist America.
  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by this job include color vision.
Education Requirements: 
  • High school diploma required; College education preferred.
  • 2-4 years of experience in the Customer Service and/or Assistance industry or an equivalent combination of education and experience; skills, knowledge, and abilities essential to the successful performance of the duties assigned to this position.
Supplemental Posting Information: 
  • Candidates must complete an approved Emergency Medical Dispatch certification course upon hire.
  • Applicants not selected may reapply whenever an opening for that specific position is available. Applicants who are disqualified during the pre-employment interview process or background investigation will only be reconsidered if the status of their eligibility has changed from the previous application.
Selection and Hiring Process: 
  • Assist America Human Resources Department personnel develop a fully qualified list.
  • Pre-employment testing may be conducted in lieu of experience.

Marketing Manager
 
Job Overview:
The Marketing Communications Manager supports the overall mission of Assist America by ensuring a cohesive and comprehensive communications and marketing strategy is in place. This strategy is instrumental in bringing awareness to our services and reinforcing our core values and market differentiators to those we serve. This role is ideal for someone with a creative mindset who is passionate about their work and new ideas.  The ability and desire to take ownership of the function is instrumental to success in the role.    
 
This position operates at both the strategic and tactical level, developing and continuously monitoring a strategic communications plan to support the organization's mission, goals and objectives domestically and internationally. The individual in this role oversees and manages internal and external corporate communications functions, including branding, public relations, marketing, promotion, websites and newsletters.

Responsibilities and Duties:
  • Develops a clear and effective communication strategy for the organization (both domestically and internationally) focused on strengthening awareness of the distinct and positive identity of Assist America;
  • In collaboration with Director of Market and Product Development and external agencies, develops messages for the organization and for specific campaigns to reinforce our core values and market differentiators of our clients;
  • In conjunction with department and other colleagues, publishes compelling, high quality materials for external audiences ensuring all communications have a consistent tone and the corporate message is appropriately delivered to reach intended audiences;
  • Manages the media and analyzes target priorities with external PR agencies; 
  • Builds and fosters long-term working relationships with various groups including media, members of the community, public relations offices, client marketing teams and other organizations;
  • Ensures that Assist America’s focus on delivering corporate and client personalization is consistently top of mind with key business and industry journalists, influencers and analysts; 
  • Collaborates with Director of Market and Product Development on executive visibility opportunities and developments for external media, podium, bylines and talking points to support these opportunities; 
  • Writes copy and enforces brand for all company communications; 
  • Handles corporate image projects including special events and charitable involvement;
  • Manages and maintains all efforts within budget; 
  • Maintains and ensures consistency of corporate image throughout all product lines and initiatives; 
  • All other duties as assigned.
Qualifications:
  • Within a commutable distance of our Princeton, NJ office;
  • Three to Five year's of experience required;
  • Experience in a managerial capacity overseeing human and financial resources; 
  • Distinguished writing and grammar skills;
  • Ability to organize and prioritize competing priorities;
  • Proven ability to work independently and as part of a team;    
  • Innovative, creative thinker and idea generator; 
  • Knowledge of graphics and word processing software packages; 
  • Globally minded with an appreciation for and interest in travel; 
  • Ability and willingness to travel;
  • Knowledge and experience with media outlets;
  • Commanding knowledge of Microsoft Suite of Products, Adobe Creative Suite (InDesign, Photoshop, Illustrator), Advanced Adobe Acrobat/Acrobat Pro, Indesign, Newsletter/Campaign software, and Website Content Management System such as WordPress.
  • Experience managing social media outlets such as Facebook, Twitter, Instagram, and LinkedIn.
Education Requirements: 
  • Bachelor's Degree in Marketing or similar required;


Please email your cover letter and/or resume to careers@assistamerica.com with the job title you are applying for in your subject line.

The above job descriptions are not an employment agreement or contract. Management has the exclusive right to alter the job descriptions at any time without notice. Assist America is an equal opportunity employer and is especially interested in qualified candidates who can contribute to the diversity and excellence of the Assist America team.